Regular attendance is a significant student responsibility at all grade levels. Many studies correlate regular attendance with success in school. Regular attendance means that the academic learning process is not interrupted, less time is spent on make-up assignments, and students benefit from participation and interaction with others in class. Many important lessons are learned through active participation in classroom and other school activities that cannot be replaced by individual study.
Establishing a pattern of good attendance will benefit the student in school and in the workplace. Attendance is important in the development of a high quality work ethic, which will be a significant factor in a student’s success with future employers. One of the most important work habits that employers look for in hiring and promoting a person is his/her dependability in coming to work every day on time. This is a habit the School wants to help students develop as early as possible.
Notification of Absence
The school must be notified when a student is absent by calling the office between 7:00 a.m. and 8:30 a.m. at 497-2225. An attempt to contact parents will be made if school personnel do not receive a call. If prior contact is not possible, the parents should provide a written notice or doctor’s note as soon as possible. It is the student’s responsibility to check with the teacher concerning makeup work. If the absence is unexcused, the work may not be accepted. When no excuse is provided, the absence will be unexcused and the student will be identified as truant for that school day.
A skipped class or a skipped part of the school day will be identified as an unexcused absence and the student will not be permitted to make-up work. The student will also be subject to disciplinary action.
Students with a health condition that causes repeated absences must provide the administration with an explanation of the condition from a registered physician.
If prior contact is not possible, the parents should provide a written excuse as soon as possible after the student’s absence. When no excuse is provided, the absence will be unexcused and the student will be identified as truant for that school day. If the offered excuse for a student’s absence is questionable or if the number of student absences is excessive, the school staff will notify the parents of the need for improvement in the student’s attendance.
A student must be in class at 7:40 a.m. If a student is late to school, he/she must get a tardy slip from the office and have a note from a parent explaining the reason for the tardiness. Having a note does not guarantee that each tardy to school will be excused. Administration will determine the validity of each note. Unexcused tardiness to school or class will result in disciplinary action. Students entering or exiting the building after the start of the school day must report to the office and sign in or out.
Tardiness to school will be documented and recorded during each of the nine-week grading periods. Tardiness to school is monitored during each grading period and restarts at the beginning of the next grading period.
No student will be allowed to leave school prior to dismissal time without either (a) a written request signed by the parent or guardian or (b) the parent or guardian coming to the School office to request the release. No student will be released to a person other than a custodial parent(s) or guardian without a written permission signed by the custodial parent(s) or guardian.
The student should bring a note from a parent that includes the date, time, and reason for leaving early. The office will issue a special excuse permit. This must be shown to the teacher whose class the student is leaving at the beginning of the class period and the student should be in the office at the designated time to leave.
When a student who has been absent receives an “excused” absence, he/she will have the opportunity and responsibility to make up any missed work.
Parents are encouraged to schedule medical, dental, legal, and other necessary appointments other than during the school day. Since this is not always possible, when a student is to be absent for part of the day:
- The student shall have a statement to that effect from his/her parents;
- The student shall bring a signed statement from the doctor, dentist, lawyer, counselor, etc. to the effect that s/he reported promptly for the appointment;
- The student shall report back to school immediately after his/her appointment if school is still in session.
Please stop in at the office to check in or request your child be dismissed. At this time, you will need to confirm this on the SIGN IN/OUT sheet and confirm your request with the office secretary or principal. Please do not go directly to the child's classroom to get the student. The office will follow the procedure that has been established to release the child to the parent/guardian.
View/download the district calendar for the current school year.
Emergency Closing and Delays
If the School must be closed or the opening delayed because of inclement weather or other conditions, the School will notify the following radio and television stations:
TAM 105.5 FM – WMVR
WDTN TV – Channel 2, Dayton
WHIO TV – Channel 7, Dayton
WKEF TV – Channel 22, Dayton
Information concerning school closings or delays can also be found on the district’s web page at www.sidneycityschools.org
- Parents will be notified of school closings or delays via a pre-recorded telephone message delivered to the phone number on file.
- Parents may add extra phone numbers for notification by going to the district’s web page and selecting “parents” which will take you to various parent resources. Look for the section dealing with the automated notification system.
Parents and students are responsible for knowing about emergency closings and delays.
There is also the possibility of a one-hour delay or three-hour delay being called. On a three-hour delay, the dismissal time in each building will be one hour later than on a normal day. Building principals will supply parents with the delay schedules for their building at the beginning of each school year.
The district uses SchoolMessenger for district phone communication. SchoolMessenger will leave voicemails. To ensure delivery of the message, please set up voicemail on your phone. Additionally, please update your child's school of any changes in contact information.
Family and Medical Information
Parents should immediately notify the school office when there are any changes in a student’s address, phone number, or any other information, which is included on the online registration form.
If the family status changes because of divorce or legal separation, or if the child lives with someone other than his/her natural mother and father, proof of custody or guardianship must be provided to the school office.
It is extremely important that the school be notified if your phone number is changed or is no longer in service. We also ask that you provide us with your cell phone number in case we are unable to reach you at home or work. Our goal is to be able to quickly communicate with you in case of an emergency involving your child.
Lost and Found
Each building will maintain a location for lost and found items. Students who have lost items should check there and may retrieve their items if they give a proper description. Unclaimed items will be given to charity periodically during the school year.
The School participates in the National School Lunch Program and makes lunches available for $2.45 to students in 5th grade and $2.70 for students in 6th, 7th, and 8th grades. Students may also bring their own lunch to school to be eaten in the School’s cafeteria. No student may leave school premises during the lunch period without specific written request from the parent and written permission from the principal. Menus and other information regarding the District’s Foodservice Program are posted on the District’s Website.
Applications for the School’s Free and Reduced-Priced Meal program are distributed to all students who have not been directly certified to receive free school meals. If a student does not receive an application form and believes s/he is eligible, contact the principal. An application can also be submitted online at: www.LunchApplication.com.
Families may apply for free or reduced-price lunches at any time during the school year. Students enrolled in Sidney City Schools at the end of the previous school year will automatically have their previous year’s eligibility status for Free or Reduced Priced Meals carried over for the start of the new school year. This carryover ends when an eligibility application for the new school year has been processed or after 30 days, whichever takes place first.
Breakfast is served in each building every day school is in session with the exception of days with a delayed start. Breakfast may be purchased for $1.00 each day for students in 5th grade and $1.50 for students in 6th, 7th, and 7th grades. Children who qualify for free or reduced-price lunches will receive breakfast at no charge.
Our schools use a point of sale system in which students are assigned a digital account number and pre-paying is encouraged. You can send cash or a check made payable to the school. Credit card payments can be made through www.K12PaymentCenter.com. Using the secure site to make your payments and monitor your student's account gives you the assurance of knowing where your money is going. You will need your student’s identification number. If you do not know your student’s identification number you will need to call for this information.
Sidney City Schools has implemented an automated notification system via School Messenger. This system will enable the district to quickly notify parents and students of situations within the district. The most obvious of these is two-hour delays and school cancelations but the system is capable of much more. The district will also use the system to notify the community of upcoming events, make daily attendance calls, and notice that report cards were distributed. Instead of mailing grade cards after each of the first three nine-week grading periods, the district will simply send them home with students in addition to making a notification call to every parent informing them to expect the grade card.
It is important that, as available, parents set up voicemail on their phone. The SchoolMessenger system will leave a message on answering machines and voicemail. A return call to SchoolMessenger will result in reaching an automated response.
Student Fees and Fines
Students will be provided necessary textbooks for courses of instruction without cost. In accordance with State law, Sidney City Schools charge specific fees for the following activities and materials used in the course of instruction:
A board-adopted annual fee of $35 for elementary students (grades K-8) is charged for all necessary consumable items, such as workbooks and paper. If it is difficult to pay school fees and/or fines in one payment, you are encouraged to pay by installments throughout the school year.
Your child's school fees must be paid in order for you to receive your child's grade card at parent-teacher conference time. Please know that unpaid fees are cumulative and will continue to be added to your invoice from year to year if they are not paid.
Charges may also be imposed for loss, damage or destruction of school apparatus, equipment, musical instruments, library materials, textbooks and for damage to school buildings or property. Students, using school property and equipment can be fined for excessive wear and abuse of the property and equipment.
Fees may be waived in situations where there is financial hardship. Ohio Law dictates that school fees are waived for students that are on free lunch. This change went into effect starting with the 2009-2010 school year. Failure to pay fines, fees, or charges may result in the withholding of grades.
The school’s rules and procedures are designed to allow students to be educated in a safe and orderly environment. All students are expected to follow staff members’ directions and to obey all school rules. Students must arrive at school on time, prepared to learn and to participate. To keep parents informed of their child’s progress in school, parents will be provided information on a regular basis and whenever concerns arise. Many times it will be the responsibility of the student to deliver the information. The school, however, may use either postal mail or hand delivery to ensure contact. Parents are encouraged to build a two-way link with their child’s teachers and support staff by informing the staff of suggestions or concerns that may help their child better accomplish his/her educational goals.
Visitors, particularly parents, are welcome at the School. Visitors must report to the office upon entering the School to sign in and receive a visitor’s pass. Any visitor found in the building without signing in or without a pass shall be reported to the Principal/School Security Officer. If a person wishes to confer with a member of the staff, s/he should call for an appointment prior to coming to the School in order to schedule a mutually convenient meeting time.
Students may not bring visitors to school without prior written permission from the Principal.
Parents or other community members who have time to donate are always welcome in our buildings. Volunteers can provide many services that will help our program. If you would be interested in volunteering any of your time, please contact the school.